Administrative Assistant to VP
Administrative Assistant to VP
Full Job Description
Requisition ID: R10182126
• Category: Administrative Services
• Location: Azusa, California, United States of America
• Clearance Type: Top Secret
• Telecommute: No- Teleworking not available for this position
• Shift: Days (United States of America)
• Travel Required: No
• Positions Available: 1
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. The Payload and Ground Systems organization within the Northrop Grumman Space Systems pushes the boundaries of innovation, redefines engineering capabilities, and drives advances in various sciences. Our team is chartered with providing the skills, innovative technologies to develop, design, produce and sustain optimized product lines across the sector while providing a decisive advantage to the warfighter. Come be a part of our mission!
Northrop Grumman, Strategic Force Programs Business Unit (SFP-BU) has an opening for an executive assistant (Level 5) to join our team of qualified, diverse individuals. This position will be located on-site in Azusa, California and the candidate will report to the SFP-BU Vice-president. The successful candidate will be a vital member of the team and perform in an administrative leadership role. This position will include but not be limited to arranging meetings, schedules, and calendars; screening inquiries and making proper referrals; and supporting business operating rhythm and operational tasks. The candidate will answer questions relating to office operations; establish operational procedures; and gather, compile, and report on information relevant to the Business Unit.
Essential functions consist of:
• Maintain professional demeanor and act with integrity with all levels of the organization
• Provide support to leadership and team to gather or convey relevant information
• Maintain busy and dynamic calendar for SFP-BU VP and coordinate meetings, including customer visits, over a variety of locations and facilities
• Responsible for maintaining SFP BU calendar and coordinating management meetings
• Coordinating travel arrangements, expense reports and all forms of correspondence
• Plan and provide logistical support to leadership and the leadership team, including scheduling internal and external meetings, coordinating lunch and lunch meetings, and coordinating special events
• Utilizing Microsoft Office Suite for communications, reporting, presentations and other various tasks (i. e. mail merges, coordinate calendars and meetings, assembling presentations, documenting processes and knowledge sharing)
• Procure material and supplies to support organization using corporate card and internal purchasing systems
• Strong interpersonal, organizational and problem-solving skills
• Ability to troubleshoot and work with minimal supervision
• Ability to be an exceptional team player, interface well at all levels in the organization
• Ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently
• Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through
• Demonstrates outstanding verbal, interpersonal and written communication skills
• Ability to protect and maintain confidentiality
Basic Qualifications:
• High School Diploma or General Education Diploma (G.E.D) required
• Minimum 8 years of experience as an administrative assistant or performing administrative related work; experience must include supporting executives
• Proficient in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)
• Must be able to obtain and maintain a DoD Top Secret Clearance OR SCI Access (US Citizenship Required)
Preferred Qualifications:
• Familiarity with Northrop Grumman (NG) policies and procedures
• Familiarity with NG systems (Concur, iBuy, and other NG tools)
• Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel
• Active DoD Top Secret Clearance OR SCI Access
Salary Range: $37 - $62
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
• Category: Administrative Services
• Location: Azusa, California, United States of America
• Clearance Type: Top Secret
• Telecommute: No- Teleworking not available for this position
• Shift: Days (United States of America)
• Travel Required: No
• Positions Available: 1
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. The Payload and Ground Systems organization within the Northrop Grumman Space Systems pushes the boundaries of innovation, redefines engineering capabilities, and drives advances in various sciences. Our team is chartered with providing the skills, innovative technologies to develop, design, produce and sustain optimized product lines across the sector while providing a decisive advantage to the warfighter. Come be a part of our mission!
Northrop Grumman, Strategic Force Programs Business Unit (SFP-BU) has an opening for an executive assistant (Level 5) to join our team of qualified, diverse individuals. This position will be located on-site in Azusa, California and the candidate will report to the SFP-BU Vice-president. The successful candidate will be a vital member of the team and perform in an administrative leadership role. This position will include but not be limited to arranging meetings, schedules, and calendars; screening inquiries and making proper referrals; and supporting business operating rhythm and operational tasks. The candidate will answer questions relating to office operations; establish operational procedures; and gather, compile, and report on information relevant to the Business Unit.
Essential functions consist of:
• Maintain professional demeanor and act with integrity with all levels of the organization
• Provide support to leadership and team to gather or convey relevant information
• Maintain busy and dynamic calendar for SFP-BU VP and coordinate meetings, including customer visits, over a variety of locations and facilities
• Responsible for maintaining SFP BU calendar and coordinating management meetings
• Coordinating travel arrangements, expense reports and all forms of correspondence
• Plan and provide logistical support to leadership and the leadership team, including scheduling internal and external meetings, coordinating lunch and lunch meetings, and coordinating special events
• Utilizing Microsoft Office Suite for communications, reporting, presentations and other various tasks (i. e. mail merges, coordinate calendars and meetings, assembling presentations, documenting processes and knowledge sharing)
• Procure material and supplies to support organization using corporate card and internal purchasing systems
• Strong interpersonal, organizational and problem-solving skills
• Ability to troubleshoot and work with minimal supervision
• Ability to be an exceptional team player, interface well at all levels in the organization
• Ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently
• Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through
• Demonstrates outstanding verbal, interpersonal and written communication skills
• Ability to protect and maintain confidentiality
Basic Qualifications:
• High School Diploma or General Education Diploma (G.E.D) required
• Minimum 8 years of experience as an administrative assistant or performing administrative related work; experience must include supporting executives
• Proficient in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)
• Must be able to obtain and maintain a DoD Top Secret Clearance OR SCI Access (US Citizenship Required)
Preferred Qualifications:
• Familiarity with Northrop Grumman (NG) policies and procedures
• Familiarity with NG systems (Concur, iBuy, and other NG tools)
• Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel
• Active DoD Top Secret Clearance OR SCI Access
Salary Range: $37 - $62
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
Job Information
Job Category:
Administrative and Clerical
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