Office Specialist at City of Chesapeake in Chesapeake, VA

The Police Department's Second Precinct is seeking a detailed oriented individual who enjoys providing quality service while ensuring accuracy of all aspects of their job.

A successful candidate will be performing the following administrative functions:

Performs specialized office procedures such as taking and transcribing dictation or meeting minutes, typing documents, correspondence, technical and statistical reports, data for publication, or coordinating contracts.
Makes appointments and arranges meetings; answers routine correspondence for supervisor independently; processes mail and packages; opens, time stamps, sorts, and distributes mail to appropriate personnel or departments; assists with special mailings; prepares and distributes information packets; assists with daily operations as directed.
Establishes and oversees maintenance of files/records for area of responsibility; processes permits; maintains supply/equipment inventory.
Interacts with other departments, clients/customers, and the public by telephone, radio, or in person; provides information, directs individuals to appropriate personnel, or takes and relays messages, or receives, logs and processes complaints.
Assists with planning, coordination, and implementation of special events/programs; schedules meetings rooms and appointments and prepares work schedules and agendas.
Compiles data and prepares specialized reports; assists with presentation of data as directed.
Performs data entry, filing, faxing, telephoning, photocopying, and/or processing of assigned information.
Develops and maintains access databases for coworkers; provides assistance with computer software.
Performs other related duties as assigned.

The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.